Share a chat

You can share a chat as a read-only copy that colleagues in your company open in DataMind Oda or in a browser. They read it, download its files, and can continue the work as a chat of their own.

Share a chat

Sharing is available in the DataMind Oda desktop app and the VS Code extension, and needs the Share DataMind Oda Chats permission on your account. Without it (or while you are signed out) there is no Share… entry. You add people and roles of your company.

1. Open the chat's menu in the sidebar (or right-click the chat's row), or the … menu at the top of the chat, and choose Share….
2. Under Add people or roles, search for people and roles of your company and add them; a role stands for its members, and each pick becomes a chip you can remove again with its Remove {name} button. If a search finds nothing, Oda reads No user or role matches "{search}".; when everyone is already on the list, There is nobody else to add.
3. Under Include files generated in this conversation, tick the files to send with the copy. They start unticked, so no file goes with the chat until you pick one; a chat with nothing to offer reads Oda has not created or changed files in this conversation. Add file… adds a file the list misses, from the desktop app.
4. Choose Share. The button shows Preparing… while the copy is made and Uploading {percent}% while it goes up; when it finishes, Oda reads Shared. Copy the link or send it to the people you added. Choose Copy link to put the link on your clipboard (Link copied), or leave it: the people you added find the chat under Shared with me in their own Oda.

The dialog is titled Share conversation and explains: People you add can open a read-only copy of this conversation and continue it in their own DataMind Oda. It also notes The shared copy is stored on your DataMind server.

While you are signed in, a shared chat carries a small badge in the sidebar; its tooltip reads Shared on your DataMind server.

Update or stop a share

A share is a copy taken at that moment: it does not change by itself, and a chat has one share at a time.

• Update share adds the chat's newer messages and files to the copy. The dialog shows when the copy was last updated: Shared {time}. Update the share to include new messages and files.
• Save people stores a changed list of people and roles and reads Saved.; it appears only when the list differs from the saved one.
• Copy link copies the share's link again and reads Link copied.
• Stop sharing ends access for everyone; the dialog then reads This conversation is no longer shared.

What the copy carries

• Your messages and Oda's answers. Oda's answers keep their text exactly, so the charts, KPI cards and diagrams in them survive in the copy.
• Tool calls. They travel as the compact cards readers can expand, with their input and output shortened when long: input past 2,000 characters and output past 4,000.
• What never travels. Oda's thinking, the system prompt, injected context, compaction checkpoints, system reminders and the metadata around tool results are never read from the chat, so they do not reach the copy.
• Files and images. The files you ticked travel with the copy. Images up to 2 MB travel inside it; larger ones travel as files. Files whose names would clash are renamed, for example report (2).xlsx.
• The title. A chat without a title travels as Untitled conversation; a very long title is cut at 300 characters.

Limits

A share can include at most 50 files, each at most 25 MB, at most 100 MB in total, and the conversation itself at most 20 MB. Over a limit, Oda reads one of:

• The conversation is too long to share: its snapshot is larger than 20 MB.
• A shared conversation can include at most 50 files.
• Each shared file can be at most 25 MB.
• The conversation and its files together can be at most 100 MB.

The dialog checks files as you pick them: a file over a limit is flagged, and Share stays unavailable until the list fits.

If a share fails

• Signed out. Oda reads Sign in to your DataMind server to share conversations. Sign in, then try again.
• Not allowed. Oda reads Your account is not allowed to share conversations. Ask your administrator. Without a message from the server, the answer is Your account is not allowed to do this. Ask your administrator.
• Server unreachable. Oda reads Your DataMind server could not be reached. Check the connection and try again.
• Too large. The dialog reads Too large to share. followed by the server's message, for example Each shared file can be at most 25 MB. When the server sends no message, Oda reads The conversation or its files are too large to share.
• Share gone. Oda reads This share no longer exists on your DataMind server. If the chat or share cannot be found at all, it reads This shared conversation does not exist or is not shared with you.

Questions, answered

Who can I share a chat with?

People and roles of your company, added by name in the dialog. Sharing needs the Share DataMind Oda Chats permission; without it the Share… entry does not appear, and nothing outside your company is reachable.

Does the shared copy follow my chat?

No. The copy is taken when you share it or last update it. To add the chat's newer messages and files, open Share… again and choose Update share.

Can I change who has access after sharing?

Yes. Open Share…, add or remove people and roles, then choose Save people.

How do I stop sharing a chat?

Open Share… and choose Stop sharing. Access ends for everyone and the link stops working; the dialog then reads This conversation is no longer shared.

Can a chat have more than one share?

No. A chat has one share at a time: Share… shows that share, and Update share refreshes that same copy.

What happens if a file is over a limit?

The dialog will not pick it: an over-limit file is flagged and Share stays unavailable until the list fits. Each file can be at most 25 MB, and a share can include at most 50 files, at most 100 MB in total.

Why can't I find a file to include?

The list holds the files Oda created or changed in this chat that still exist. Use Add file… for the rest; if a file cannot be reached, Oda reads This file cannot be shared from here.

How do the people I share with open the chat?

They find it under Shared with me in their own Oda (Chats shared with you), and the link opens the same read-only copy in a browser (A shared chat on the web).

Where do downloaded files go?

Files downloaded from a shared chat save into your Downloads folder; a custom download folder must be an absolute path.

Why does Oda say the share no longer exists on my server?

The server no longer holds this share, for example because it was ended elsewhere. The link stops working; open Share… and share the chat again if you still need a copy.