Slides permissions

Slides access is granted to roles. Use this page to pick the right preset or bundle for a role, and to see what else a deck needs before a permission takes effect.

Grant Slides access to a role

Every Slides permission starts off. Permissions are granted on the role, in the same editor used for every other area.

Click Admin in the sidebar, then choose Profile Management > Roles.
Open the role and click Permissions under Access.
Pick the Slides category tab.
Select a preset, such as Slides Editor, or a Standard bundle such as Decks Manager, to grant everything inside it. A preset turns on by itself once everything inside it is on, and turning a selection off removes what it granted unless another selection you keep still includes it.
Click Save changes.

The individual permissions listed below are granular: they are read-only and are granted through the bundle or preset that contains them.

Note

Without permission to change roles, the permission editor opens read-only and its footer button reads Close.

How roles and permission levels combine is explained in How access works, and every permission name sits in the Permission reference.

Presets

Preset	What it turns on	Typical use
Slides Administrator	Every Slides permission.	Owners who manage Slides for the company.
Slides Editor	Create, edit, duplicate, publish, export and delete the decks you create or keep in role workspaces, view role workspaces, use the AI panel and subscribe yourself.	People who build their own decks.
Slides Viewer	Open decks and role workspaces, and subscribe yourself.	People who present or read decks.

Slides Editor does not include folders or live queries: it leaves out the Slide Workspaces Manager and Slide Chart SQL Binder bundles, along with the bundles for other users' decks, other users' personal workspaces and other people's subscriptions. Slides Administrator is the only preset that includes everything. For folders, see Workspaces, folders and your decks.

What each permission unlocks

The presets are built from Standard bundles, such as Decks Manager, Decks Viewer, Slide Workspaces Viewer, Slide Chart SQL Binder and Slides Subscriber. Each bundle switches on the permissions below.

Permission	What it lets the holder do
View Decks	Open decks you created, decks in role workspaces you hold, and decks shared with you.
Add Deck	Create a deck, or import one from a `.datamindslides` or PowerPoint file.
Edit Deck	Change and save decks you created or keep in role workspaces you hold, including restoring an earlier version.
Delete Deck	Delete decks you created or keep in role workspaces you hold.
Duplicate Deck	Make a copy of a deck you can open.
Publish Deck	Share a deck with users or roles.
Export Deck	Download a deck from the export menu in the editor.
View Others Decks	Open decks other users created, in the workspaces you can reach.
Edit Others Decks	Change and save decks other users created, where you have edit access.
Delete Others Decks	Delete decks other users created, in the workspaces you can reach.
View Slide Workspaces	See the workspaces you may use, with their folders.
Manage Slide Workspaces	Create, rename and delete folders in a workspace.
View Everyone's Personal Workspace	See other users' personal workspaces and open their decks read-only.
Bind Slide Chart To SQL	Bind a chart, table or text to a live SQL query, check and run it, and refresh it by hand. See Fill slides from your data.
Use Slides AI	Use the AI panel in the editor. It grants nothing outside Slides.
Subscribe to Slides	Email a deck to yourself on a schedule.
Subscribe Others to Slides	Email a deck to other users, roles or email addresses.
View Everyone's Slide Subscriptions	See every subscription, not only your own.
Manage Everyone's Slide Subscriptions	Pause, resume, reschedule or remove any subscription.

What a deck still needs

A permission works only when the person can also reach the deck and the deck's rules allow the action.

Reaching Slides. Slides appears in the sidebar, and its page opens, for anyone whose roles carry View Decks or View Others Decks.
Reach. You can open a deck if it is in your personal workspace, in a role workspace you hold, or shared with you. With View Everyone's Personal Workspace, you can also open other users' personal decks, read-only. Users with the admin role reach every workspace and deck, but still need the permissions for each action.
Opening any deck. You need View Decks or View Others Decks, even for a deck shared with you.
Shares. A deck shared with you as Can view opens for reading only, and it stays locked even when your roles carry Edit Deck or Edit Others Decks. A Can edit share opens the deck for editing, but saving also needs Edit Deck or Edit Others Decks. A share never allows delete, move or publish; only the workspace the deck lives in can do those.
Role workspaces. Being in a role gives access to its decks. Changing them also needs Edit Deck or Edit Others Decks. View Others Decks does not open decks in roles you do not hold.
Creating a deck. Creating or moving a deck into a workspace needs Add Deck and the workspace must be visible to you, so also View Slide Workspaces. Slides Editor includes both. New presentation appears only with Add Deck, and without it a create link opens nothing.
Deactivated roles. A role's workspace takes no new decks while the role is deactivated, for admins too.
Live charts and bound roles. Anyone who can open a deck sees the values saved with it. Fresh values when the deck opens or a show starts also need the role the query is bound to, and changing a query needs Bind Slide Chart To SQL. A deck with bound elements is tied to those roles: its properties show the Required roles block, which reads Something in this deck reads data as this role. The deck can only live in, be published to, or be copied into a workspace for that role, or the personal workspace of someone who holds all of them. See Fill slides from your data.
AI panel. The AI panel appears only with Use Slides AI and edit access to the deck. It has no access to Minds, see Who can do what with Minds.
Export. Export Deck controls the export menu of a deck in the editor. It does not limit the export buttons of a deck you open from a Mind artifact. Who sees the artifact is set by Minds permissions.

Important

A Can edit share does not replace Edit Deck. The deck opens for editing, but saving is refused until the person also holds Edit Deck or Edit Others Decks.

Where your permissions are checked

The editor checks the same permissions the server enforces.

The top bar. Publish appears only when you can edit the deck, and it is greyed out without Publish Deck; Subscribe appears only with a subscribe permission. Export is greyed out without Export Deck. See Publish and share and Export and import.
The deck menu. Make a copy needs Duplicate Deck, Move needs Edit Deck or Edit Others Decks, and Delete needs Delete Deck or Delete Others Decks. An action your permissions do not cover is greyed out with its reason under it; the menu's footnote reads Greyed out actions are ones your permissions do not cover.
The AI panel. It appears only with Use Slides AI and edit rights. Without either it is left out, not shown greyed out. See Write slides with AI.
Deck lists. A deck you can only view offers no write actions, and its card shows no actions menu at all.

In a deck you can only view

A view-only deck opens in the editor with a Viewing badge under its title, where the save chips would sit, and the title reads as plain text.

Undo and Redo are not shown, and the insert tools and the canvas right-click menu are left out.
The Properties panel and the AI panel are not shown.
Speaker notes open, read-only.
The transition chips between slides are static: they show the transition into each slide but cannot be changed.
Opening Version history offers no Restore.

See The deck editor for the full tour and Publish and share for how view or edit access is granted.

Email subscriptions

Subscriptions use four permissions of their own, all listed in the table above. Subscribe to Slides emails a deck to you on a schedule. Subscribe Others to Slides adds other users, roles and email addresses as recipients, and turns on the Others option when you subscribe. View Everyone's Slide Subscriptions shows every subscription, not only your own. Manage Everyone's Slide Subscriptions adds the pause, resume, reschedule and remove controls.

The Subscriptions view, and the Subscriptions half of the dashboard toggle, appear when you hold any of the first three permissions; without them they are left out entirely, never shown greyed out.
The Everyone scope needs View Everyone's Slide Subscriptions; a direct link to the everyone view opens only with it. Manage Everyone's Slide Subscriptions on its own unlocks nothing: it only adds controls to rows you can already read.
A subscription row shows controls only where you can act: you manage the subscriptions you created, and a row you cannot act on renders read-only instead of controls that would be refused.

See Email subscriptions for schedules, recipients and testing.

When an action is refused

Slides checks every action again on the server, so a greyed-out control and a refusal agree. Refusals arrive as full sentences and are shown as written. For example:

A save on a deck shared with you for viewing only: This presentation was shared with you for viewing only.
A write on a deck that lives in another user's personal workspace: You can view presentations in other users personal workspaces, but not edit them.
A move of a deck out of a role workspace into a personal one: A presentation that lives in a role workspace cannot be moved into a personal workspace. Use Make a Copy instead, which creates a new presentation owned by you.
A new or moved deck aimed at a deactivated role's workspace: This role has been deactivated, so its workspace can no longer take new presentations. Reactivate the role, or choose another workspace.

For every message Slides can show, and what to do about each, see Slides troubleshooting.

Questions, answered

Which preset suits someone who only watches decks?

Slides Viewer. It lets them open decks and role workspaces and email decks to themselves. They cannot edit or export a deck unless their role is granted a wider preset or bundle.

Why can't an editor bind charts to SQL?

Binding a chart to a live query needs Bind Slide Chart To SQL, which Slides Editor does not include. Grant the Slide Chart SQL Binder bundle to the role.

Can a manager see every deck without holding every role?

No. A deck in a role workspace opens only for members of that role, or when it is shared with you. View Others Decks opens other users' decks in the workspaces you can reach. To open other users' personal decks, you need View Everyone's Personal Workspace, and those decks open read-only.

Can someone without Export Deck still email a deck?

Yes. Email subscriptions depend on Subscribe to Slides, not on Export Deck. See Email subscriptions.

Does a Can edit share need Edit Deck?

Yes, to save. The share opens the deck for editing, but saving needs Edit Deck or Edit Others Decks. Without either, saves are refused.

Why can't a role member edit a deck in their role workspace?

Being in the role gives them access to the deck. Changing it also needs Edit Deck or Edit Others Decks. Grant the role a bundle that includes one of them, such as Decks Manager.

Can I share a deck without Publish Deck?

No. Sharing with users or roles needs Publish Deck. If you can reach a deck only through a share, you cannot share it on. See Publish and share.

Does Use Slides AI give access to Minds?

No. It works only in the Slides editor. Minds access is set by Who can do what with Minds.

Why can't I edit a deck shared with me as Can view?

A deck shared with you as Can view stays read-only, even when your roles carry Edit Deck or Edit Others Decks; a refused save reads This presentation was shared with you for viewing only. Ask for an edit share, or use Make a copy to work on your own version.