Move and copy items

Reports and semantic models live in workspaces. When an item needs to sit somewhere else, move it to another workspace or folder, or make a copy and leave the original in place. For the workspaces panel itself, see Workspaces, folders and the home page; for removing items, see Delete reports, models and folders.

Move an item

1. Open the item's menu, from its row in the workspaces panel or from the actions button on its card, and choose Move.
2. In the Move report or Move semantic model dialog, pick a Workspace. The dialog restates what you are moving: Choose where "{name}" should live.
3. Pick a Folder if you need one. Until a workspace is chosen the folder list reads Pick a workspace first., and Workspace root means the workspace's top level.
4. Click Move here. The button stays disabled until a destination that can take the item is picked.

A few things to know:

• The workspace the item already lives in is shown disabled; its reason reads The item is already in this workspace.
• Moving a semantic model runs a version check. If the model changed since you opened the dialog, you are asked to reload the newer version or to overwrite it with your move; overwriting keeps your version. Report moves skip this check.
• If a move is refused when you submit, the message explains which rule refused it.

The one-way rule

One hard rule decides these moves: an item that lives in a role workspace cannot move into a personal workspace, your own included. The reason sits on the blocked destination:

This report lives in a role workspace, so it cannot move into a personal one. Use Make a Copy - that creates a new report owned by you.

A semantic model gets the same rule without the copy advice: This semantic model lives in a role workspace, so it cannot move into a personal one.

• For a report, the dialog offers Make a copy instead. The copy is a new report owned by you, so it can live where the original could not.
• A semantic model has no copy shortcut in the move dialog. Close it and use Make a copy from the item menu instead.
• Another user's personal workspace is never a destination for anything: you can open what is already in it, but you cannot put anything into it. Nobody is exempt.
• A workspace whose role is deactivated is left out of the destination list entirely.

Make a copy

Open the item's menu and choose Make a copy.

For a report:

1. The dialog names the source: A new report based on "{name}".
2. The Name field is prefilled as {name} (copy). Change it if you like.
3. Choose the destination and click Make a copy. A copy is a new report owned by you, so it can land in a personal workspace even when the original could not move there.

For a semantic model:

1. The dialog names the source: A new semantic model based on "{name}".
2. Set the Name, Owner role, Data mode and destination. The fields start from the source model where possible; see Semantic models and BI tables for what the owner role and data mode do. Make a copy stays disabled until the name, owner role and workspace are set.
3. The footnote tells you what travels with the copy: Reports are not copied. Tests, documentation and row-level security are.

When a copy finishes, a message reads Copy created with "{name}" is ready. If parts of a model copy could not be completed, a Copy created with issues dialog opens instead.

Questions, answered

Why can't I move my report into my personal workspace?

A report that lives in a role workspace cannot move into a personal workspace, and that includes your own. The dialog shows the reason on the blocked destination and offers Make a copy instead: the copy is a new report owned by you, so it can sit in your personal workspace while the original stays where it is.

Can I take a semantic model out of a role workspace?

Not by moving it. The dialog shows This semantic model lives in a role workspace, so it cannot move into a personal one., and it has no copy shortcut. Close the dialog and choose Make a copy from the item menu; the copy dialog asks for its own name, owner role, data mode and destination.

Why is a workspace greyed out in the Move dialog?

That destination cannot take the item, and its reason is shown beside the option: it may be another user's personal workspace, the one-way rule may apply, or the item may already be there (The item is already in this workspace.). A workspace whose role is deactivated does not appear in the list at all.

Can I put a report into a colleague's personal workspace?

No. Another user's personal workspace is never a destination, for anyone. You can open what is already in it; its option stays disabled with This is another user personal workspace. You can open what is already in it, but not put anything into it.

Can I copy a report into a workspace I could not move it to?

Yes. A copy is a new report owned by you, and its destination list allows a personal workspace even when the original could not move there.

Does copying a semantic model copy its reports?

No. The copy dialog says exactly what comes along: Reports are not copied. Tests, documentation and row-level security are.

What name does a copy get?

The Name field is prefilled as {name} (copy), the original name plus a (copy) suffix. Change it in the dialog before you confirm.

Why did my move ask about a newer version?

Moving a semantic model checks that the model has not changed since you opened the dialog. If it has, you are asked to reload the newer version or to overwrite it with your move; overwriting keeps your version. Report moves skip this check.

Where do I find Move and Make a copy?

Open an item's menu from its row in the workspaces panel or from the actions button on a card on the home page. On a semantic model, Make a copy is also under More actions in its header. See Workspaces, folders and the home page for the panel, and Delete reports, models and folders for removing items.

Can I choose a folder as the destination?

Yes. Pick a Workspace first, then a Folder; Workspace root means the workspace's top level. The same two steps appear in the copy dialogs.